Stock, inventory and maintenance management software for hotels and restaurants
Linen, guest amenities, furniture, kitchen equipment: a hotel manages thousands of items spread across floors, rooms, the linen room, the kitchen and the restaurant. K inventory tracks the stock and equipment of each property, the faults reported by reception and housekeeping, and equipment servicing, in a single tool.
What makes hotel logistics difficult
Stock scattered across floors, the linen room, the kitchen and storerooms, equipment that runs every day, and often a notebook or a spreadsheet to keep track of it all.
Linen that disappears
Sheets, towels, tablecloths: between the floors, the linen room and the laundry service, stock dwindles without anyone knowing where, and you end up reordering by guesswork.
Faults that get lost
A light bulb, a toilet flush, an air conditioner: reported to reception or by the housekeeping team, the fault is written down nowhere and the room waits.
Forgotten servicing
Boiler, cold rooms, extractor hoods, kitchen equipment: without a shared schedule, a service visit slips and the breakdown strikes mid-service.
No overall view
Several hotels or restaurants, each with its own notebook or spreadsheet: impossible to compare, transfer stock or know what exists.
Linen and guest amenities counted by scan, property by property
Each item is stored where it really is: floor, room, linen room, storeroom, kitchen or restaurant. You know what you have before you order.
Locations that match your organisation: property, floor, room, linen room, kitchen, restaurant, in folders and subfolders
Stock in and out by scanning barcodes or QR codes with the phone camera, no handheld scanner to buy
Cycle count, or full inventory counted on the phone, with discrepancies calculated
Alerts before a stockout
Supplier deliveries checked by scan against the purchase order
Practical guide: how to manage consumables without stockouts or waste
See inventory management
Every reported fault becomes an operation tracked through to closure
Reception or the housekeeping team records the fault, the technician sees it, handles it and closes it. No more requests lost between a phone call and a sticky note.
Your own operation types: repair, servicing, inspection, refurbishment…
Assignment to a technician or a team, schedule by day, week or month
On the technician's phone, each step is validated on site, with the form you have defined
Time spent recorded with a timer, parts taken from the storeroom deducted from stock automatically if you wish
Status visible at all times; comments and the activity log keep the history of every room and every piece of equipment
Equipment servicing planned, with a reminder before it is due
Boiler room, air conditioning, kitchen, swimming pool: a hotel's equipment runs every day. Its servicing is prepared instead of endured.
Each piece of equipment has its record, its location and its history
Recurring servicing planned by date or by hour meter, with a reminder before each due date
Inspection form filled in on the phone, on site
Contractor's report attached to the equipment record
Warranties and end of life tracked with reminders
The furniture and equipment of every room
Room-by-room inventory
Each room is a location: its furniture, bedding and equipment are attached to it, with their condition. The inventory is done by scan, room by room, and the result exports to Excel.
Equipment for seminars and events
Tables, tablecloths, projectors: every piece of equipment taken out for a seminar or a reception is assigned, and its return is scanned. Anything missing shows up straight away.
Renovation and reuse
Before a renovation, you know what each room contains and in what condition. Every removal, sale, reuse or disposal keeps its history.
Practical guide: how to manage and inventory furniture
One property or twenty, a single tool
Multiple properties
Each hotel or restaurant has its own stock, equipment and installations, and management sees everything on dashboards. A transfer between properties is done by scan.
Everyone sees their own scope
Permissions by feature and by folder: the linen room sees its linen, the kitchen its equipment, technical management the whole group. Users are unlimited, whatever the plan.
Even with no signal
Boiler room, basement, storeroom: operations are downloaded to the phone, carried out with no network, and sent in order when the network is back.
Three situations K inventory covers
Independent hotel
One technical manager, one linen room, one restaurant. Linen and guest amenities are counted by scan, faults all arrive in the same place, and the boiler servicing comes back into the schedule.
Hotel group
Several properties, one technical management team. Each hotel tracks its stock and equipment, and head office compares sites on its dashboards.
Multi-site restaurants
Ovens, cold rooms, dishwashers in each restaurant: their warranties, servicing and breakdowns are tracked restaurant by restaurant.
Frequently asked questions from hoteliers and restaurant owners
Does K inventory replace our hotel management software (PMS)?
No. K inventory handles neither guest bookings nor the billing of stays. It tracks what your hotel software does not: stock, equipment, installations and their maintenance. A connection with your other tools is possible through the API module of the Custom plan: we discuss it during a demo.
Can we do the inventory room by room?
Yes. Each room is a location, filed under its floor and its property. Furniture, bedding and equipment are attached to it. The inventory is done by scanning with the phone, room by room, and the result exports to Excel.
How do we track linen between the floors, the linen room and the laundry service?
Each place is a location: floors, linen room, storeroom, laundry service. Movements are made by scan and the stock of each place stays up to date. Cycle counting lets you count part of the linen every week, without stopping everything.
Can we manage several hotels or restaurants?
Yes. Each property has its own stock, equipment and installations, and management sees everything on dashboards. Folder permissions restrict each team to its own property. Users are unlimited.
Our technicians work in boiler rooms or basements with no network. Is that a problem?
No. Operations work offline: they are downloaded to the phone, the technician carries out their tasks with no network (scans, quantities, forms), and everything is sent in order when the network is back. Offline, only the Operations menu is available.
Can we import our current Excel files?
Yes. Your current inventory can be imported from Excel, with help matching the columns. At first login, the AI suggests your categories and locations.
How much does K inventory cost for a hotel?
Essential: €175 per month for up to 500 items. Advanced: €390 per month for up to 1,000 items. Beyond that, the Custom plan is quoted on request. A piece of equipment tracked individually counts as one item; a product managed by quantity, such as a pillowcase, counts as one item per location. Users are unlimited and the free trial lasts 14 days.
Inventory management and maintenance on our blog
Cycle counts, managing linen and consumables, preventive maintenance: find our articles and practical guides.
K inventory also adapts to other industries
Discover how K inventory meets the specific constraints of each sector.
Every item and every piece of equipment across your properties, in one place
Show us your properties, your linen room and your equipment: during a demo, we show you K inventory on your own case.